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Started: 7/26/2011 9:50 AM
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Project Goals (Charter)

​From: sylvia.kessel@sympatico.ca
To: billb@navantis.com; hui_danny_deng@hotmail.com; jkala@hotmail.com; skmalhot@hotmail.com; rajesh.edreamz@gmail.com
Subject: SharePoint Camp 2011 - Project Goals
Date: Tue, 26 Jul 2011 10:44:48 -0400

Hello Team,

We agree that we need to establish some requirements and specifications in order to proceed with the design, layout and coding of the site.  Jaideep has started this process by providing us with minutes of our meeting with Bill on 2011-07-21.  We now need to agree on the project's purpose, requirements, roles and responsiblities, and success criteria.  I think these need to be in writing so that we are all clear on what we need to do.

Below is my understanding of the project goals based on our meetings with Bill on 2011-07-20 and 2011-07-21:

Goals: What do we need to achieve?

Primary goals (essential):
  • Provide event information and a registration link for the Toronto SharePoint Camp 2011.
  • Attract participants and establish an identity for the event through branding.
  • Use SharePoint 2011 hosted by fpweb.net to design a web site for the event with anonymous access.
  • Provide an opportunity for design team members to work with SharePoint 2010.

Secondary goals (nice to have):
  • Provide a site framework that can be reused for future events.
  • Provide an opportunity for design team members to explore areas of SharePoint 2010 that they are interested in.

Timeline:
We are restricted in what we can accomplish by an aggressive timeline with the following deadlines:
  • The home page must be completed with a link for registrations by the next TSPUG meeting on August 17th, 2011.
  • The agenda and speaker information must be completed by September 21st, 2011 (September TSPUG meeting).
  • The Toronto SharePoint Camp 2011 event will take place on Saturday, November 12th, 2011.

Keeping in mind that this is a volunteer activity where design team members (or others we rely on) may not be available at the last minute, lead time will be required ahead of these dates in order to allow for final testing and changes, opening site for anonymous access, re-direction of URLs, site announcements, etc.

/Sylvia

Posted: 7/26/2011 6:04 PM
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Thanks Slyvia for putting the action items and expectations clearly.

The most important aspect for now is to understand the roles and responsibilities of each team member and their availability till GO-live in terms of hours.

If we can get the approx. numbers (per week per member) in place, it will help us to plan to better and focus on the priorities.

- Rajesh

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